Download our Bylaws as amended in 2002.
TCs shall be reimbursed for normal trip expenses associated with organizing a trip if these are included in the expense report, which must be submitted to the treasurer for reimbursement of trip expenses. In addition, TCs may receive a subsidy up to but not exceeding the cost of the trip subject to the following:
Keep in mind that any activity requiring an advanced deposit must be approved in advance by the board of directors. The board reviews proposals to ensure that the proposed finances are reasonable, and that the organizer is suitably prepared to handle the trip logistics.
Helmets are required for all rides.
TCs should refuse to allow anyone lacking the above-required equipment to participate.
TCs should not give maps or cue sheets to anyone lacking the above-required safety equipment.
Although TCs cannot prevent anyone from following the group on public roads, they should still make it clear to those without the required safety equipment -- as well as to the group's recognized participants -- that those without the equipment are not considered to be part of the group.
The overriding statement here is that individual TCs have maximum control of the listing of their trips on the Mosaic website. For all events except for board meeting announcements, the default web listing is to include the same information in the newsletter listing, except for the TC’s last name and phone number.
At the request of the TC, any relevant information may be added to or removed from the default listing on the web. Relevant hotlinks (e.g. to the website of an event’s venue) are permitted on the website
Any Mosaic member in good standing may submit an event listing at any time. All approved events will be publicized electronically; events meeting a newsletter deadline will also go into that newsletter. The Program Director will continue to encourage all TCs to submit events in time for the newsletter deadline.
Events will be first reviewed by the Program Director, and then submitted to at least the President, Vice President, and (if applicable) the appropriate activity chair for review. If no concerns are raised within 48 hours, the event is approved.
The primary purpose of the email will be to publicize club activities as well as for any changes and additions to the calendar. Emails will be addressed so as not to reveal the email addresses of any recipients. Any member who no longer wishes to receive the emails can opt-out at any time. Only a club email address should be used to send to the list.
This clarifies the long-standing policy of granting free 1-year membership renewal to active TCs, as a reward for their volunteer efforts. Any active Mosaic member who leads at least four (4) events during the preceding year of their membership (not calendar year) is eligible for a renewal of their membership free of charge. Each free membership will be of the same type (individual, family, etc.) as the member held in the previous year. There is no limit to the number of free memberships a member may receive, as long as they continue to qualify each year. Qualification for a free annual membership will be determined from the shared records of both the membership and program directors.
The following guidelines shall be used to determine eligibility:
If an event has two or more TCs, each will receive the full credit they would be entitled to if they were the sole TC. This is only to encourage apprenticeship among TCs, it is expected that this provision will not be abused.
For all events, the liability form must be returned to the membership director to receive credit for the event.
If an event is cancelled due to weather, full credit will be given if the membership director is informed of the situation. If an event is cancelled for any other reason, credit will be given at the discretion of the program director.
Service on the Board of Directors or as an activity coordinator counts as one event credit, as long as it extends to the end of that person’s term of service.
Extra event credits may not be carried over past a member's renewal date to count towards a future free membership.
Bylaws, Policies and Forms
|Selection||File type icon||File name||Description||Size||Revision||Time||User|
|26k||v. 1||Jan 18, 2013, 2:42 PM||Mosaic Website|
|120k||v. 1||Jan 18, 2013, 3:35 PM||Mosaic Website|
|305k||v. 1||Sep 25, 2012, 7:16 PM||Mosaic Website|
|183k||v. 1||Sep 25, 2012, 10:49 AM||Mosaic Website|
|280k||v. 1||Sep 25, 2012, 10:51 AM||Mosaic Website|